Desborough & Rothwell Photographic Society

 

Constitution – January 2012

 

This Constitution supersedes all previous Constitutions of the DESBOROUGH & ROTHWELL PHOTOGRAPHIC SOCIETY.

 

1. NAME

          The Society shall be called the DESBOROUGH & ROTHWELL PHOTOGRAPHIC SOCIETY.

2. OBJECTIVE

          The object of the Society shall be to promote the cause of photography, and to hold an Annual Public Exhibition.

3. MEMBERSHIP

          Persons seeking membership may attend meetings for a period of up to four weeks, then being liable to subscriptions pro-rata.

4. SUBSCRIPTIONS

          The Annual Subscription shall be agreed by the Committee, and be payable in one instalment by four weeks following the Annual General

          Meeting.

      5.  COMMITTEE

           The business of the Society shall be managed by a committee consisting of Chairman, Secretary, Programme Secretary, Competition

           Secretary,  Exhibition Secretary, Treasurer, and two other members, all of whom shall be elected at the Annual General Meeting.

           Four members of the Committee shall constitute a quorum.

           The Committee shall decide the rules of all club competitions.

     6.   ACCOUNTS

           The Treasurer shall present, at each Annual General Meeting, accounts made up to the 31^st December for the preceding year. These accounts

           are to be independently checked.

7. COMMITTEE MEETINGS

           The Secretary may call a committee meeting at any time by order of the Chairman or his/her deputy.

8. GENERAL COMMITTEE

          Ten members of the Society, may, by giving 28 days notice in writing to the Secretary, call a General Meeting, provided that the business of

           such a meeting may be given, and no other business may be discussed at that meeting.

     9.   VACANCIES

           The Committee shall have the power to fill any vacancy that may occur during the year between Annual General Meetings.

     10.  ANNUAL GENERAL MEETING

           The Annual General Meeting shall be held as near as practicable to the first Friday in January.

     11.   NOMINATION OF OFFICERS

           Nomination for any officer, and for the committee shall be handed to the Secretary not less than seven days before the published date of the

           Annual General Meeting.

      12.  WINDING-UP OF THE SOCIETY

            Upon the recommendation of the committee and/or by a member’s resolution tabled, and passed (by a majority of fully paid-up members)

            at a duly constituted Annual General Meeting or Emergency General Meeting called in accordance with the Society’s Constitution that it is the

            intention of the membership to cease all activities, and to wind-up the Society:

            The Committee shall:

•  Arrange for the sale of the Society’s non-cash assets for cash;
•  Account for all cash proceeds received from such sales;
•  Identify, validate, and list all creditors claiming against the Society;
•  Distribute the Society’s cash funds to settle creditors whom have been identified, and validated by the Committee;
•  If the Society has any cash assets remaining after payment of all validated creditors, then such remaining cash assets are to be distributed to the existing membership of the Society on an equal share basis.

13.  ALTERATIONS

           No alteration to this Constitution shall be made except at a General Meeting. Any proposed amendments shall be submitted to the Secretary,

           in writing, not less than 28 days before the General Meeting.

 

The original of this Constitution was drafted on the 20^th January 1984, and was signed by the Chairman, John Hartley, and the Secretary, Trevor Rudkin.

 

This copy includes amendments as proposed, and accepted at the Annual General Meeting 1990.

 

This copy includes amendments as proposed, and accepted at the Annual General Meeting 2002.

 

 

    

Desborough & Rothwell Photographic Society

 

Suggested Revisions to the Constitution 

June 2026

 

This Constitution will supersede all previous Constitutions of the DESBOROUGH & ROTHWELL PHOTOGRAPHIC SOCIETY if accepted at an AGM or Emergency General Meeting

 

1. NAME

          The Society shall be called the DESBOROUGH & ROTHWELL PHOTOGRAPHIC SOCIETY.

2. OBJECTIVE

          The object of the Society shall be to promote the cause and enjoyment of photography

3. MEMBERSHIP

          Persons seeking membership may attend meetings for a period of two weeks, then being liable to subscriptions pro-rata.

4. SUBSCRIPTIONS

          The Annual Subscription shall be agreed by the Committee, and be payable in one instalment by the end of January of the current year.

      5.  COMMITTEE

           The business of the Society shall be managed by a committee consisting of Chairman, Programme Secretary, Competition

           Secretary, Treasurer, and up to two other members, all of whom shall be elected at the Annual General Meeting.

           Three members of the Committee shall constitute a quorum.

           The Committee shall decide the rules of all club competitions.

     6.   ACCOUNTS

           The Treasurer shall present, at each Annual General Meeting, accounts made up to the 31^st December for the preceding year. 

7. COMMITTEE MEETINGS

           The Secretary may call a committee meeting at any time by order of the Chairman or his/her deputy.

8. GENERAL COMMITTEE

          Five members of the Society, may, by giving 28 days notice in writing to the Secretary, call a General Meeting, provided that the business of

           such a meeting may be given, and no other business may be discussed at that meeting.

     9.   VACANCIES

           The Committee shall have the power to fill any vacancy that may occur during the year between Annual General Meetings.

     10.  ANNUAL GENERAL MEETING

           The Annual General Meeting shall be held as near as practicable to January in the current year

     11.   NOMINATION OF OFFICERS

           Nomination for any officer, and for the committee shall be handed to the Secretary not less than 24 hours before the published date of the

           Annual General Meeting.

      12.  WINDING-UP OF THE SOCIETY

            Upon the recommendation of the committee and/or by a member’s resolution tabled, and passed (by a majority of fully paid-up members)

            at a duly constituted Annual General Meeting or Emergency General Meeting called in accordance with the Society’s Constitution that it is the

            intention of the membership to cease all activities, and to wind-up the Society:

            The Committee shall:

•  Arrange for the sale of the Society’s non-cash assets for cash;
•  Account for all cash proceeds received from such sales;
•  Identify, validate, and list all creditors claiming against the Society;
•  Distribute the Society’s cash funds to settle creditors whom have been identified, and validated by the Committee;
•  If the Society has any cash assets remaining after payment of all validated creditors, then such remaining cash assets are to be distributed to the existing membership of the Society on an equal share basis.

13.  ALTERATIONS

           No alteration to this Constitution shall be made except at a General Meeting. Any proposed amendments shall be submitted to the Secretary,

           in writing, not less than 14 days before the General Meeting.

 

The original of this Constitution was drafted on the 20^th January 1984, and was signed by the Chairman, John Hartley, and the Secretary, Trevor Rudkin.

 

This copy includes amendments as proposed, and accepted at the Annual General Meeting 1990.

 

This copy includes amendments as proposed, and accepted at the Annual General Meeting 2002.